Equality and diversity policy for Chorley & District Writers’ Circle (CDWC)
CDWC membership is by invitation and is open to all writers/poets residing in the area of Chorley and surrounding districts. We aim to help writers and poets of all abilities develop their writing talent, showcase and demonstrate their work in an atmosphere of friendship, respect and care for each other. In particular, we aim to treat every person equally, regardless of their age, disability, race, religion or belief, sex or sexual orientation
All our meetings and events are held in a centrally located venue or online so that members may attend physically or virtually. We are committed to ensuring that every subscribing member is able to attend our activities, so we will reassess our access requirements to meet the needs of new members.
All communications, whether formal or general enquiry should be addressed to the Circle’s email address, namely email@example.com All the officials of the Management Committee have access to this email address and will ensure that your communication is processed correctly.
We aim to organise a range of workshops and events that suit the interests of all our members and meet the needs of a wide variety of writing genres. When new members subscribe, we are open to new ideas.
Inclusion and respect
Every subscribing member of CDWC should be made to feel equally welcome and included at all CDWC meetings and events, whether attending virtually or physically.
Sexist, political, religious, racist or otherwise offensive and inflammatory remarks and behaviour are not acceptable. These constitute harassment and discrimination and have no place in CDWC.
Dealing with discrimination and harassment
If any member feels they have been discriminated against or harassed while attending an event or meeting they should raise this with the committee.
The committee will investigate the complaint, listening to all members involved. (If the complaint is against a committee member, that member will not be part of conducting the investigation).
If the complaint is against a particular individual, this person will have the opportunity to express their point of view, accompanied by a friend. The person making the complaint will also have this opportunity.
If the complaint is against CDWC as a whole, the committee must work to ensure that such discrimination is not repeated in the future, and must inform the members of how they propose to do this.
Any decision to exclude a person from the organisation due to discriminatory or harassing behaviour will be made with reference to the CDWC’s constitution. CDWC will support people who feel they have been harassed or discriminated against, and will not victimise or treat them less well because they have raised this.
This policy was adopted on 25 January 2023, and will be reviewed at least every 2 years.
Data Protection Policy for Chorley & District Writers’ Circle (CDWC)
CDWC operates a website with general information. We place great importance on the protection of privacy and comply with the legal data protection regulations. We do not retain or display any personal or private data except for the following purposes :
- Emailing members for subscription renewals
- Emailing members (past and present) with updates and newsletters
- Closed Facebook group for members only
- Public Facebook Group
The provision of your personal data is voluntary, solely on the basis of your consent. Unfortunately, we cannot send you our newsletter without your consent.
Withdrawal of consent
You can withdraw your consent to the storage of your personal data and its use for the newsletter mailing by CDWC at any time. Should any member no longer wish to receive updates, or be removed from our social media sites, this must be advised in writing to firstname.lastname@example.org
If you leave a comment on our website, your username will be collected and publicly displayed. In addition, your e-mail address will be collected.
The e-mail address will not be displayed publicly and will not be passed on to third parties. Your comment will be stored and published indefinitely. We reserve the right to delete the data without giving reasons and without prior or subsequent notice.
Virtual meetings with Zoom
We use the video conference tool Zoom for our virtual meetings. You can find a complete listing of the categories of data that Zoom collects and processes, as well as the specific purpose for processing, at https://zoom.us/privacy.
System enforced end-to-end encryption is used to ensure acceptable data protection. The transfer of data to the service provider is limited to registration and seminar-related metadata provided by the user. The registered user is responsible for the data he or she discloses.